Internal Reporting System of Aisan Industry Czech, s.r.o. - mandatory entity – employer - according to Act No. 171/2023 Coll., on the protection of whistleblowers
In accordance with Act No. 171/2023 Coll., on the protection of whistleblowers, Aisan Industry Czech, s.r.o. has designated JUDr. Eva Cempírková (external consultant), Lenka Ullíková, and Jitka Tichá as the appropriate persons.
How to submit a report to Aisan:
• a) via email at whistleblowing@aisan.cz
• b) or through the ELA ethics hotline at oznamovatele_aisan@elassistant.com (the "email address"); only the appropriate person has access to this email. This secure internet communication platform was established by an external service provider, ELA assistant.
• c) by phone via the ELA ethics hotline:
+420 735 172 010
+420 735 172 011
+420 735 172 012
• d) in writing to: LIN & PARTNERS s.r.o., Opletalova 1525/39, Nové Město, Praha 1, 110 00 - The report must be submitted in a properly sealed envelope marked “WHISTLEBLOWING – TO THE ATTENTION OF THE DESIGNATED PERSON – DO NOT OPEN.” Failing to meet this requirement does not guarantee the confidentiality of the whistleblower’s identity or the confidentiality of disclosed information.
• e) orally, by agreement with the appropriate person at a mutually agreed time on working days from Monday to Friday from 9:00 AM to 2:00 PM. The appropriate person will contact the whistleblower based on their request, which they will communicate to the ELA hotline by phone at +420 735 172 010, +420 735 172 011, +420 735 172 012 or by email at info@elaasistant.com. The phone call is not recorded, and any recording can only occur with the whistleblower's consent. A written record of the orally submitted report will be prepared, allowing for subsequent verification and approval by the whistleblower’s signature.
• f) reports can also be submitted to an external resolver, Ministry of Justice of the Czech Republic, either in writing: Ministry of Justice of the Czech Republic, Vyšehradská 16, Prague 2, ZIP 128 10, or via email: oznamovatel@msp.justice.cz or by phone at +420 221 997 840.
Who can submit a report:
A whistleblower may be a natural person in relation to the employer (e.g., employee, contractual partner, job applicant, employee of a service organization, etc.). The mandatory entity – employer reserves the right and excludes the acceptance of reports from those who do not perform work or similar activities for the mandatory entity – employer according to § 2, paragraph 3, letters a), b), h) or i).
What can be reported:
• any unethical or illegal conduct that meets the criteria for a criminal offense;
• awarding contracts and preventing money laundering;
• compliance and safety of products;
• workplace safety;
• environmental protection;
• consumer protection;
• protection of privacy and personal data and security of networks and information systems.
Content of the report:
• A detailed description of the illegal conduct (subject of the report, where the whistleblower learned about it, evidence, and supporting materials, etc.).
Protected reports should also contain:
• identification of the whistleblower – name, surname, date of birth, permanent address, contact address for notifications.
The identity of the whistleblower is important when assessing the report, as there may be a need to contact them for clarification or additional information. Contact details of the whistleblower are also necessary for notifying acceptance of the report and subsequent notification of the outcome of its assessment.
Deadlines:
The whistleblower has the right to be informed within 7 days of submitting a report and about the outcome of the assessment within 3 months at the electronic or postal address provided, unless they have previously waived this right. Notification will not be sent in the case of anonymous reports and if sending it could endanger the interests of protecting the identity of the whistleblower and their personal data or that of a third party.
GDPR:
Personal data of the whistleblower are processed for the purpose of resolving the report in accordance with the regulation of the European Parliament and Council (EU) No. 2016/679, on the protection of individuals concerning the processing of personal data and on the free movement of such data, and the repeal of Directive 95/46/EC, and related regulations.
Instructions:
In the case of knowingly false reporting, the whistleblower may commit a misdemeanor or criminal offense.
The mandatory person publishes on the company website the Internal Reporting System Guidelines for reporting illegal conduct and for the protection of these whistleblowers (whistleblowing).
Download the internal guidelines for whistleblowers Whistleblowing AIC